2022-2023 Kanawha Valley 5K Winter Series

Sat December 3 - Sun February 26, 2023 Saint Albans, WV 25177 US Directions
FAQS AND RACE RULES

Frequently Asked Questions

1. Do I have to do all four races live to get the medal/jacket?
Medals will be going to anyone that registers for the ENTIRE SERIES at once. Jackets will only go to those who finish ALL 4 RACES. 

2. Can I participate in some races live and some races virtually to complete the series?
There will be NO Virtual component to this series. Only LIVE races. 

3. What happens if I signed up but the event is now switched to a Virtual Race due to another lock-down or restriction mandate?
Unfortunately, we cannot tell the future. However, we hope this does not happen. But if it does, all participants will be moved to a Virtual Race and we will simply hold onto your swag until the next race. Everyone will be marked as completing the event. In the event there is no "next" race we will host a no contact pickup someplace in town and if you can't make that we will cover your shipping. We just ask for patience as it will be a very fluid situation if that happens but we will do our best to communicate with everyone both through email and on our Facebook Page. 

4. Why is there no paper registration or race day registration? I don't want to sign up online.
Unfortunately we have gone away from paper registration for many years and are not bringing it back. It adds a lot of additional work and financial tracking that we do not want to do as directing a race is hard enough. We are also requiring participants to sign up online prior to race day to avoid a line race morning. There will be no race day registration and if you come and are not registered you will get turned away. We will be pulling bandits off the course that are not registered as it is not fair to those that paid to participate. Please be aware of the deadlines and get registered if you plan on attending.

5. Why is there sales tax and a processing fee? 
Registrations are now required to collect and remit sales tax. The processing fee is there to cover costs of payment facilitators, emails, texts, etc. 

6. What precautions are you taking specifically to help maintain social distancing?
Please refer to the race rules and policies below for items regarding this question.

7. Can I transfer my registration to someone or can someone run in my place?
We do not allow person to person transfers and if someone is caught running for you so you complete the series you will be DQ'd. Please note we physically tag every finish line photo so you will get caught if you do this.

8. If the race is moved virtually, will I still be able to get a refund?
Absolutely not. You will be required to agree to this upon registration in three ways (a separate question, a waiver, and a refund policy). If you are rude in any way to a director or volunteer you will not be able to participate in any APTiming hosted event ever again. If you request a charge back for your registration fee you will not be able to participate in any APTiming hosted event ever again. When registering you take the risk of the event being moved to a virtual event and if you don't want to risk it then please simply do not register.


Race Rules and Policies
1. Runners who have been feeling ill up to 48 hours before the race are not allowed to participate.
2. Runners with a temperature on race morning of over 100.4 degrees will not be allowed to participate.
3. Runners must follow social distance guidelines and avoid gathering in large groups (you are responsible in starting in your wave/time or you will be DQ'd).
4. Runners are responsible in bringing their own hydration (water/drinks).
5. Although not mandatory, masks are recommended both before/after the race.
6. Please stay within the area at all times. Do not trespass.
7. While running/walking please DO NOT cut across the parking lots. Stay on the course.
8. No littering, vandalizing, or tampering with any of the city amenities
9. Pets are allowed; must be leashed
10. Know the nature of the event and come hydrated/prepared.
11. No team-based (or any) bullying
12. Parking is abundant in the area
13. No refunds or transfers for any reason (even due to Force Majeure or Act of God)
14. Only virtual participants will get items shipped out. Otherwise LIVE race participants are responsible in picking up all swag and awards. 
15. No bandits are allowed on the course.

***Liability***
If you do not register for this event/sign the waiver for this event, then you cannot be associated with this event or any parties involved. Any risks and liabilities involving the pets/animals, as well as any other foreseen or unforeseen happenstances, are assumed by the individual.

Our events are designed to be fun and for the entire family. With that in mind any competitor, spectator, parent, volunteer, or sponsor, exhibiting unsportsmanlike conduct or interfering with the positive, competitive atmosphere of the event will be asked to leave the venue and course immediately with no refunds.

By participating I agree to APTiming's Respectfulness Policy:
"If you aren't nice, you aren't allowed. Race organizers, at their sole discretion, have the right to remove your registration without a refund, and even permanently ban you from all future races, if you act, speak or behave disrespectfully toward any of our race staff, race volunteers, or toward your fellow participants. This includes all digital/online communications as well as in-person interactions."

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